Well, using a program called Rescue Time, which monitors your activity on your computer each day and gives you reports on your productivity, I saw that I was spending 56% of my week in Gmail – eek!
I wanted to change that, so I searched for the best online resources and recommendations and bought this ebook:
It changed my productivity dramatically!
E-mail is disruptive and addictive – break the cycle and focus on your to-do list. Believe me…… people will respect your time MORE once you acknowledge receipt of their message and let them know that you’ll get back to them at an appropriate time.
- Disable pop ups / notifications / noises from your inbox
- Close the program or tab that has your email in it
- Schedule time in your calendar to manage e-mail
- Get this book and learn about smart use of autoresponders – they are not just for conferences and vacations!
Use your e-mail autoresponder to acknowledge receipt of messages and explain that you are focusing on a project and will be checking your emails at set times. If the email message is that urgent, they can call you. Focus on what makes you good at your job, and what you are paid to do. Your boss or clients will thank you for it.
Here is an example of an acknowledgement I often use:
Thank you for getting in touch.
I want you to know that *your message has arrived safely.* You are getting this response because I limit the time I spend on e-mail so that I can better focus on delivering great work to my clients.
I installed a program on my computer last year called RESCUE TIME and I learned that 56% of my week was spent on e-mail – wow! So I made a vow to change that. If you are interested in taking control of your own inbox and slavery to e-mail, I recommend this e-book: http://www.amazon.ca/Work-Smarter-Rule-Your-Email-ebook/dp/B00HXY5808.
To be productive I really only need to spend one hour per day on e-mail, it’s tough but possible!
Have a great day and I’ll get back to you soon – promise!
What do you think? Will you try this out?